Application Process

SWQR worker on road

Download the application forms you need below.

Application Forms

Microsoft Word versions of these forms are available, contact SWQR directly for copies.

Centre Forms

Centres must include a Despatch Note for all applications submitted. This must list all Candidates.

Expand the headings below for additional support for the application process.

Additional Qualification Applications

Can I add qualifications onto my existing card?

Candidates may add certificates/Units onto their existing valid card at any time.

For example, your Initial Application may be Location and Avoidance of Underground Apparatus and Signing, Lighting and Guarding and now you require to reinstate works which would require you to:

  • undertake training and assessment;
  • be certificated and;
  • submit the application form (for your appropriate country of work) with the relevant fee to SWQR.

Why hasn’t my card expiry date changed after I have been certificated for Additional Qualifications?

  • Candidates who have re-registered for working in Wales and/or Northern Ireland:
    • Additional Qualifications will be given the same expiry date as the current card. This is to allow all qualifications to be aligned. When a Candidate re-registers, they will be given five years for all qualifications from the date of their application.
  • Candidates who have had a card issued under the legislation for working in England and/or Scotland:
    • Additional Qualifications will not affect the expiry dates for the existing qualifications on the Candidate’s card. Instead, each Additional Qualification will be given its own unique five-year expiry date in line with the qualification certification date.

Re-Registration Applications

I currently hold a valid card and would like to re-register, to work in Northern Ireland and Wales.  What are my options?

As your card validity is five years, you could opt to wait until nearer the expiry date of the card before deciding to re-register.

However, if you do decide to re-register this does not require any assessment. You would be required to apply along with the appropriate fee to SWQR. We will issue your re-registered card, which will be valid for a further five years, based on your current expiration period and the date of your SWQR application.

We would recommend you apply for re-registration at least six months before your card expiry.  This will enable you to submit your application to SWQR, and should there be any queries, they can be resolved within this timeframe

 Can I use my Re-registration card in England and Scotland?

You must hold either an Initial or a Re-assessed card, to comply with legislation in England and Scotland. Candidates who hold a Re-registered card are not permitted to operate in England and/or Scotland.

To comply with legislation in England and Scotland, you would need to undertake training and assessment and submit an Initial Application or Re-assessment Application and the appropriate fee to SWQR. Your new card will be valid for five years from the certification date and will cover you for works throughout the UK.

I currently hold a Re-registration card, which has expired.  What are my options?

Candidates working in Northern Ireland and Wales are required to re-register their qualifications every five years, as per the expiry date on their ID cards.  Candidates must complete the Re-registration form and return it to SWQR along with one passport-sized photograph and the appropriate fee.

Candidates may apply for re-registration at any time after the first year of the cards life and up to three months after the card expiry date. SWQR recommend that you apply at least six months before the card expiry date. This will allow time to process the card and deal with any issues that may arise.

Should you apply after the three-month expiry period, SWQR will be unable to issue you with a new card, you would be required to undertake an assessment with an approved Centre and submit a new Initial Application to SWQR along with one passport-sized photograph and the appropriate fee.

Re-assessment Applications

What is Re-assessment and what does it involve?

For Candidates operating in England and Scotland, re-assessment is a multiple-choice, open-book assessment which must be undertaken with an approved Centre. Candidates should re-assess in the qualifications they currently hold and wish to keep, as they will lose those that they have not re-assessed, once the certificates have expired.

The course length and cost for re-assessment is determined by the Centre but will also reflect the number of qualifications/assessments the Candidate undertakes. So, the Candidate should contact the Centre for more information. Should a Candidate fail the assessment, they will be allowed to re-sit the qualification/s they have failed. This will incur a cost.

I currently hold a card which has expired.  What are my options to renew?

You can renew your card by undertaking a re-assessment at a Centre up to five years after the card expiration date.  Please note even though you can re-assess during this period, your card will not be valid until you have been certificated and your new card issued by SWQR.

I currently hold a card which is in its first year of validity.  What are my options?

As your card validity is five years, you could opt to wait until the nearer the expiry date of the card before deciding to re-assess.

However, if you do decide to re-assess through a Centre in the first year of validity, the expiration period will be for five years from the certification date.

We would recommend you are certificated, preferably, in the final year of your card expiry.  This will enable the Centre to submit your application to SWQR and should there be any queries, they can be resolved within this timeframe.

I currently hold a card which is in its second year of validity.  What are my options?

As your card validity is three years, you could opt to wait until nearer the expiry date of the card before deciding to re-assess.

However, if you do decide to re-assess through a Centre in the second year of validity, the expiration period will be for six years from your certification date.

Certificates re-assessed from the second to fourth years of card validity will be issued with a six-year expiration period.

We would recommend you are certificated, preferably, in the final year of your card expiry.  This will enable the Centre to submit your application to SWQR and should there be any queries, they can be resolved within this timeframe.

I currently hold a card which is in its final year of validity. What are my options?

In the fifth year of the card’s validity (dependent on when you were certificated), you will not lose time on your card, similar to an MOT certificate i.e. if you come forward two months before card expiry, those two months will be added to your card. This is to ensure that Candidates are not disadvantaged should they choose to come forward in their final year of validity.

We would recommend you are certificated, preferably, in the final year of your card expiry.  This will enable the Centre to submit your application to SWQR and should there be any queries, they can be resolved before the card expires.

Replacement Applications

If you have not received your card within six weeks of applying (AND):

  • You have undertaken an assessment (Additional Qualification, Initial Registration or Re-assessment) - contact your Centre;
  • You have not undertaken an assessment (Replacement or Re-registration) - contact SWQR.

SWQR processes reprints and replacement applications in the following ways:

  • Replacements – if your card is lost, damaged or destroyed, you can apply to SWQR for a replacement card.  Please complete the Replacement Application and submit with the appropriate fee to SWQR. We will send the card by Recorded Delivery and will be a duplicate of your current card.
  • Reprints – once a Centre or Candidate has notified SWQR that they have not received their card within three months of their application, we will determine whether the card has been lost. If so, we will issue one free-of-charge card and post it Recorded Delivery.  Should the reprinted card not be received by Recorded Delivery, a new Replacement Application must be submitted to SWQR with the appropriate fee.

Please note that SWQR will not issue replacement or reprints for any card that has expired.

Card Rules

Initial Applications (UK)

For a Candidate to be accepted onto the SWQR, they must have been assessed at an approved Centre, certificated by an Awarding Organisation and an application form submitted to SWQR.

The first type of application that must be submitted is an “Initial Application”.  Once processed, a card will be issued that is valid for five years from the certification date and may be renewed in the following ways:

  • Re-registration (Wales and/or Northern Ireland)
  • Re-assessment (England and/or Scotland)

Re-registration (Wales and/or Northern Ireland)

For Candidates working in Wales and/or Northern Ireland, card validity is five years.  Candidates can apply for re-registration any time after the first year of the card’s life but no later than three months after the card expiry date. If SWQR receives the application after the 3-month expiry window, it will be rejected and the Candidate will need to undertake an initial assessment and the Centre will submit a new Initial Application to SWQR to obtain a valid card.

We would advise Candidates to renew their card before expiry to avoid delays in processing, we also recommend, that candidate’s sign up for our ID card Reminder Service which sends you e-mail alerts warning of your card expiry.

Re-assessment (England and/or Scotland)

For Candidates working in England and/or Scotland, card validity can be either five or six years depending on the qualification re-certification date. Therefore, each qualification successfully achieved will be given a unique expiry date on the card corresponding to the qualification certification date. Candidates may re-assess up to five years after the card expiration date. 

Where the card is approaching expiry, the Candidate will require to complete a re-assessment of the qualifications they wish to retain. Assessment is compulsory but training is not.  The Centre will be able to advise on the most appropriate route for card renewal.

Additional Qualifications (UK)

Candidates can apply to add qualifications to their SWQR card at any point before card expiry.

For Candidates who have re-registered for working in Wales and/or Northern Ireland, Additional Qualifications will be given the same expiry date as the current card. This alignment of the qualifications will allow Candidates to re-register all future qualifications simultaneously.

Candidates who have had cards issued under the legislation for England and/or Scotland, the Additional Qualifications will not affect the expiry dates for the existing qualifications on the candidate’s card.  Instead, each Additional Qualification will be given their own unique five-year expiry date in line with the qualification certification date.

Replacement Card 

Replacement cards will only be issued if the card is still current and SWQR holds a valid photo. - SWQR cannot issue expired ID cards.

Replacement cards are issued on a "like for like" basis of the current card. If you are aware of any discrepancies with your card, you must inform SWQR of this before ordering your ID card, and you will then be advised on how to resolve the issue.

Normally a new photograph is not required for a replacement ID card, however, in some cases, you may be asked to provide one.

Minimum Qualifications Candidates Must Hold

For Candidates, the key Units (England and Scotland) are:

For Operatives:

  • Location and Avoidance of Underground Apparatus (LA);

OR

  • O1 - Signing, Lighting and Guarding (SLG)

LA can be held in its own right, as can O1, however, both are required if the Candidate chooses to obtain further certificates.

For Supervisors:

  • Location and Avoidance of Underground Apparatus (LA);

OR

  • S1 – Monitoring, Signing, Lighting and Guarding

LA can be held in its own right, as can S1, however, both are required if the Candidate chooses to obtain further certificates.

The key Units (Wales and Northern Ireland) are:

For Operatives:

  • Location and Avoidance of Underground Apparatus (LA);
  • O1 - Signing, Lighting and Guarding (SLG)
  • O2 - Excavation in the road/highway 

For Supervisors:

  • Location and Avoidance of Underground Apparatus (LA);
  • S1 – Monitoring, Signing, Lighting and Guarding
  • S2 – Monitoring excavation in the road/highway 

Certificates for LA, O1 and Excavation in the Road/Highway must be held by Candidates working in Wales and/or Northern Ireland, to obtain a card.

Please be aware, under current legislation for Northern Ireland and Wales, Signing, Lighting and Guarding / Monitoring Signing, Lighting and Guarding cannot be issued as a stand-alone Unit on an SWQR card. Candidates must hold at least one of the above-mentioned combinations in order to be issued with an ID card valid for works within Northern Ireland and or Wales. 

ID Card Reminder Service

Don’t forget to renew your ID card with our ID card Reminder Service.

Sign up now and receive alerts 30, 60 and 90 days before your card expires.

The benefit of using this service is that any issues with your application should be resolved before your current card expires, and it may prevent you from having to undertake the full training, assessment and certification to re-apply for a new Street Works card. 

Register now

Contact Information

Fees

Application Type Amount
Initial Registration  £27.95
Re-assessment £27.95
Additional Qualifications £22.35
Re-registration  £22.35
Replacement  £22.35

Valid until April 2020

 

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